Each collection of documents in the custom database can be configured as to if and how it is displayed.
| Setting | Description |
| Name | The system name for the collection. This cannot be altered. |
| Title | The Title for the collection, this will be what users see when viewing the database. |
| Hide from database home page | If this collection doesn't contain documents you want users to see, set this to Yes |
| Sort By | The order by which to sort the documents when displaying them. Options are Date Created, Date Modified and Primary Field. |
| Primary Field | The field which will be displayed as the title when viewing the collection |
| Secondary Field | The field which will be displayed as the sub title when viewing the collection |
| Allow responses to be added to documents | If Yes, then a "New Response" button will be visible when viewing a document |
| Which type of document is created as a response | Visible if the "Allow responses to be added to documents" is set to Yes. Select what type of document is added as a response when the user clicks the "New Response" button when viewing a document. |
| Allow attachments to be added to documents? | When set to yes, a File Upload control will be visible when creating or editing documents. |
| Add documents to be deleted? | When set to yes, a Delete button will be visible (to those with rights) to delete the document when viewing it. |
| Allow creation of new documents in this collection? | When set to Yes, a "New" button will be visible in the navigator when viewing the collection. |
| Allow editing of documents in this collection? | When set to Yes, an Edit button will be displayed when viewing a document if the user is allowed to edit it. |
The second section of the collection settings allows you to define which fields will be displayed when you view and edit documents.
For each field in the collection you have the following options:
| Setting | Description |
| Name | The system name of the field, this cannot be modified |
|
Display |
A checkbox to allow you to decide whether the field should be displayed to users or not. |
| Label | The label for the field when it is displayed. |
| Sort Order | The position of the field to display. It's important to note that this takes into account the Primary and Secondary field settings above. They should always be positions 1 and 2 respectively. |
| Data Type | Define the data type of the field. This will set how the data is displayed and edited. For example Dates will be formatted, Rich Text will be output as HTML. |
| Required | A checkbox to define whether the field is mandatory when editing or creating a document. |
| Options | When the Data Type is set to Select or Select Multi, this defines the list of options to select from. |
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